Guizhou Qianjin Rubber & Plastic Technology Co., Ltd.

560 Connector Machine Procurement Notice

Guizhou Qianjin Rubber & Plastic Technology Co., Ltd. hereby issues a Procurement Notice for the 560 Connector Machine project. Details are as follows.

Section 1: Project Overview

1. Project Overview
2. Project Procurement Entity: Guizhou Qianjin Rubber & Plastic Technology Co., Ltd.
3. Project Address: Jiuchang Erguanda Industrial Park, Industrial Zone, Xiuwen County, Guiyang City, Guizhou Province
4. Procurement Items:

（1）560 Jointing Machine Supply: Provide jointing machines that meet our company's technical requirements along with corresponding convenient after-sales service.

1. Procurement Method, Budget, and Maximum Bid Price

1、Procurement Method for This Project: Competitive Negotiation (Comprehensive Bid Evaluation Method).

2、The procurement budget for this project is 280,000 yuan.

3、The maximum bid price for this project is 280,000 yuan.

4、Quotation for Response Document: The service fee for this project is a lump-sum price. The supplier's quotation must include all potential costs associated with this project. (e.g., labor costs, material costs, management fees, profit, taxes, risk premiums, and all other necessary expenses, including all risks, responsibilities, and obligations explicitly or implicitly stated in the contract)

1. The right to interpret this invitation to tender

The final interpretation of the procurement documents for this project rests with the procuring entity.

1. Purchaser

1. Name: Guizhou Qianjin Rubber & Plastic Technology Co., Ltd.

2. Address: Jiuchang Erguanda Industrial Park, Industrial Zone, Xiuwen County, Guiyang City, Guizhou Province

3. Contact Person: Zhang Ping

4. Contact Number: 13984073887

Section 2: Supplier Qualification Requirements

The qualification requirements for suppliers participating in this project are as follows. Bidding response documents submitted by participating entities must include, but are not limited to, the following materials:

1. Provide the business license or other supporting documents of the legal entity or organization (copies bearing the official seal), along with a letter of authorization from the unit representing the legal entity (self-formatted and bearing the official seal).
2. Performance Record of Similar Procurement Items with Our Company in the Past Year (with Contract Copies Attached);
3. Financial Status Report: Provide either a third-party audited financial report (including report pages and statement pages) for the 2023 or 2024 fiscal year, or a creditworthiness certificate (bearing the official company seal) or a letter of commitment issued by the primary bank account holder for the period from the beginning of 2024 to the present.
4. Payment of Taxes and Social Security Funds in Accordance with the Law: Certificates of tax payment and social security fund payment in accordance with the law shall be issued by competent authorities. If such certificates cannot be obtained, copies of supporting documents such as tax receipts and printed social security payment statements for any month within the six months prior to the bid opening date may be provided. Newly established companies must submit an explanatory statement detailing their circumstances. Companies utilizing personnel agencies for social security fund payments must submit an explanatory statement detailing their circumstances (self-formatted, affixed with company seal).
5. A written declaration stating that the bidder has no record of major violations in business operations during the three years prior to participating in this procurement activity (self-formatted, with official seal affixed);
6. Provide documentation or a letter of commitment demonstrating qualification and capability to procure the subject matter; Commitment to technical and commercial terms of the procurement response (format may be self-designed, refer to Attachment 1 for a sample format, affixed with official seal);
7. Certification materials (with official seal affixed) confirming that the entity is not listed as a discredited person subject to enforcement, a party to major tax violation cases, or on the record of serious illegal and dishonest acts in government procurement:

① Credit China website (www.creditchina.gov.cn) (enter the URL, input the company name, click the company name to display the query results);

② China Government Procurement Network (www.ccgp.gov.cn) (enter the URL, click “List of Seriously Illegal and Dishonest Acts in Government Procurement,” input the organization name, click “Search” to display the query results).

Query Cutoff Date: Any time from the date of issuance to before the bid opening for this project;

Credit Information Query Records and Evidence Retention Method: Suppliers shall provide screenshots of query records (summary page) or downloaded credit reports (suppliers are responsible for the authenticity of the provided screenshots or downloaded reports).

1. Proof of other conditions stipulated by laws and administrative regulations (self-formatted, with official seal affixed);
2. Quotation (with company seal affixed);
3. Specific Product Quality Requirements.
4. Commercial and Technical Terms

I. Technical Requirements

1. Scope of Procurement: Supply one 560 jointing machine and related after-sales service to our company.

2. Technical Requirements:

V. Equipment Configuration

Hydraulic Components: Yucheng Oil Research (equivalent brand)

PLC: Mitsubishi (equivalent brand)

Low-voltage Electrical Equipment: Schneider (equivalent brand)

Hydraulic Cylinders: Fujitsu (equivalent brand)

Electro-knife Temperature Control System: Controlled by electric power regulator

II. Business Requirements

1. Project Address: Jiuchang Erguanda Industrial Park, Industrial Zone, Xiuwen County, Guiyang City, Guizhou Province

2. Service Period: As stipulated in the contract.

3. Quality Standards and Specifications: Must meet the requirements of the bidding documents and the purchaser. Must comply with current national industry norms and standards.

4. Payment Terms: Payment shall be made upon completion of all commissioned tasks under this project and issuance of invoices.

5. Bid Validity Period: 60 calendar days (commencing from the bid submission deadline). All response documents shall remain valid within this period.

6. Bid Pricing: The service fee for this project is a lump-sum price. The supplier's quotation must include all potential costs associated with this project (e.g., labor costs, material costs, management fees, profit, taxes, risk premiums, travel expenses, and all other necessary costs for any risks, responsibilities, and obligations explicitly or implicitly stated in the contract).

7. Self-Investigation: Suppliers shall independently organize and conduct data inquiries, bearing all associated costs themselves.

1. Submit response documents

I. Submission Requirements

1. Please confirm participation within 3 business days of receiving this procurement notice (by June 15, 2025) and submit response documents in written/scanned/mailed format.

2. Submission Address: Jiuchang Erguanda Industrial Park, Industrial Zone, Xiuwen County, Guiyang City, Guizhou Province

3. Recipient: Zhang Ping; Contact: 13984073887 (Notify upon mailing)

4. Bidding entities must submit two original hardcopy response documents bearing the official company seal. Seal the documents with an overlapping seal across the closure. Mail the response documents to our company before the submission deadline. Our designated representative and personnel from the Discipline Inspection and Supervision Office will jointly inspect the seal integrity of the bid documents. Those meeting requirements will be jointly signed off and stored in the designated location of the Discipline Inspection and Supervision Office.

Section 5: Basic Requirements for Procurement

I. This project does not accept joint venture bids.

II. Bid Letter.

Refer to relevant guiding standard documents and technical requirements. Quotations shall be based on market prices, adhering to the principle of comparing both quality and price. Quotations shall be submitted as lump sums and evaluated according to the quantitative indicators of the review factors. The bidding entity with the highest comprehensive score shall be designated as the winning candidate.

III. Invalid Quotation Scenarios:

1. Submitted response documents are incomplete or lack the required official seal and signature as specified in the procurement documents;

2. The supplier fails to meet the qualification requirements stipulated by national regulations and the procurement documents;

3. A single supplier submits two or more distinct response documents or quotations without declaring which quotation is valid (except where special requirements apply);

4. The response quotation is determined by the bid evaluation panel to be below cost price;

Note: If the bid evaluation panel finds a supplier's quotation significantly lower than other responses or, where a bid base price exists, significantly below the bid base price—such that the response may be below cost—the supplier shall be required to provide a written explanation and supporting documentation. Should the supplier fail to provide a reasonable explanation or supporting materials, the bid evaluation panel shall deem the supplier to have bid below cost, and the response shall be deemed invalid.

5. The bid exceeds the procurement budget (or maximum price limit), rendering payment unfeasible for the procuring entity;

6. The bid fails to address the substantive requirements and conditions specified in the procurement documents;

7. The supplier engages in illegal activities such as collusive bidding, fraud, or bribery;

8. Two or more legal entities with the same legal representative, or a parent company, wholly-owned subsidiary, and its holding company, responding simultaneously to the same procurement project/item;

9. The bid evaluation panel is unable to make a determination due to blurred photocopied or scanned materials submitted in the response documents, rendering key information unidentifiable;

10. Other invalid bid conditions unanimously agreed upon by the bid evaluation panel.

IV. Scoring Methods and Criteria

(1) Scoring Methodology. This project employs a comprehensive bid evaluation method. Comprehensive Bid Evaluation Method: The supplier whose bid documents fully meet all substantive requirements of the procurement documents and achieves the highest combined score across quotation evaluation, operational qualification evaluation, major performance, and technical evaluation shall be designated as the winning bidder candidate.

(2) Scoring Criteria. Bid evaluation scores shall be rounded to two decimal places. During evaluation, each member of the bid evaluation panel shall independently review and score the response documents of each valid supplier according to the scoring sheet.

V. Review Process

1. The bid evaluation panel convenes a review meeting. After the bid supervision personnel verify the integrity of the seals on-site, the bids are opened immediately to conduct an initial review of supplier compliance.

2. The bid reader announces the bid contents, including the bid price, business qualifications, and major performance records. After evaluation and scoring by the bid evaluation panel, the winning candidate is determined.

3. The procurement results are publicly displayed on the official website of Guizhou Qianjin Rubber & Plastic Technology Co., Ltd. for three working days. Upon expiration of the display period and after approval, the “Notice of Award/Successful Bid” is formally issued to the winning supplier.

VI. Precautions

Procurement shall be terminated under the following circumstances:

1. When circumstances change such that competitive negotiation is no longer applicable;

2. When illegal or non-compliant activities such as bid rigging or collusion occur, compromising procurement fairness;

3. When procurement outcomes deviate significantly from expectations or are demonstrably disadvantageous to the company.

4. When fewer than three suppliers submit responses by the deadline, fewer than two suppliers pass preliminary review, or the bid evaluation panel cannot reach consensus on whether valid responses remain competitive;

5. When the procurement task is canceled due to major unforeseen circumstances;

6. Other circumstances stipulated by laws and regulations.

Guizhou Qianjin Rubber & Plastic Technology Co., Ltd.

June 11, 2025

Appendix 1

Letter of Commitment

To: Guizhou Qianjin Rubber & Plastic Technology Co., Ltd.

In response to your invitation to bid for the project, our company, having fully understood the technical requirements, commercial terms, and other aspects of this project, hereby commits:

1. Our company possesses the necessary qualifications and capabilities to procure the subject matter of the procurement.
2. Our company fully complies with the technical requirements specified in the bidding documents.
3. Our company fully complies with the commercial terms specified in the bidding documents.

This company assumes responsibility for the authenticity of the above commitments. Should any false statements be found, we agree to treat this as a breach of contract on our part and shall bear corresponding legal liabilities in accordance with the law.

Authorized Representative (Signature/Seal)

Company (Seal)

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